Operations specialist
Reviews intake, resolves exceptions and knows where each case is.
SIFYBOX · Workflows, documents and approvals
Controlled workflows, documents and signatures.
A deployable platform for forms, workflow, document generation, budget checks, delegation, signatures and trusted storage.
Start with the situation
What do you need to get done?
The executive by the lake
The laptop and token stayed at home. An assistant prepares the documents and signing positions; a connected remote service lets the executive select and sign from a phone.
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Invoice without rekeying
Intake, extraction, validation, budget, approval and ERP hand-off.
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Internal control in the workflow
Authoriser, budget controller and accountant with evidence and an audit trail.
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Contract from draft to record
Template, review, approval, signature, storage and records hand-off.
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Document in, controlled case out
Local, cloud or hybrid extraction with human review.
View this situation →Internal control
Financial control as part of the everyday workflow.
SIFYBOX connects responsible roles, control order, funding, delegation and the audit trail in one managed workflow. The organisation defines its rules and responsibilities; the system helps enforce and evidence them.
The Czech Act on the Management and Control of Public Finances takes effect on 1 January 2027. These functions support a managed workflow and audit trail; they do not by themselves guarantee that a deployment complies with the law. The responsible organisation must confirm its rules.
How internal control works →
An outcome that stays the same
The workflow ends with a document. We put it in the digital filing cabinet.
Just as a completed paper file used to go into a cabinet, SIFYBOX stores the final document in CUL or hands it to records management. Its inputs, decisions, signatures and audit relationship remain traceable.
The outcome does not need to be reconstructed later by the current application version. What was actually approved and issued remains preserved even if rules, print layouts or rounding have changed.
CUL is the operational document layer. Where formal records management applies, the connected certified e-records system remains authoritative.
For whom
Who the solution is for
✓Medium and large organisations
✓Universities and research organisations
✓Public-sector bodies
✓Organisations connecting several systems and approval roles
What changes
Documents stop moving manually between email, spreadsheets and ERP.
Defined roles, limits, sequence and four-eyes approval are enforced in the workflow.
Operations teams see queues and exceptions; management receives a traceable outcome.
Reusable process building blocks reduce one-off development.
From input to outcome
What happens after the input arrives.
01
Input in one place
A form, PDF, email or API payload becomes one controlled case.
02
Verified data
The system prepares the data and a person resolves only uncertain or invalid values.
03
Controlled decision
The workflow applies funding, delegation and independent approvals under organisational rules.
04
Outcome where it belongs
The document is signed and stored, then handed to accounting, finance or records management.
User perspectives
Each person sees their work and responsibility.
Approver
Sees supporting data, budgets and prior decisions; can approve, return or reject.
Accountant
Receives controlled data and documents ready for the finance system without rekeying.
Executive and assurance
Gets evidence of decisions, segregation of duties and exceptions.
Integrations
Connect what you already use.
- ERP and finance platforms through versioned interfaces
- Identity through Keycloak, OIDC, SAML or the customer provider
- Electronic records-management integration
- HR, research, registry and specialist APIs
Deployment and delivery
Aligned with sensitivity and ownership.
- On premises — sensitive data remains inside the organisation
- Cloud — managed operation based on the agreed architecture
- Hybrid — local data combined with selected cloud services
- Delivered by DERS or an implementation partner
Next step
Let’s discuss your specific use case.
Bring one real case. We will separate standard product scope, integrations and decisions your organisation needs to make.
Discuss a specific caseGo to documentation →